Board Member Remote Voting

In the case of remote board member voting, any decision that is approved by an overwhelming majority (excluding abstentions), at the regular or special meeting is deemed to be valid. This is the case, absent a statute or administrative code law, by-law, policy or board policy declares otherwise.

If your board has procedures for remote voting that is specifically designed that you must review it to ensure that the procedure is properly followed. If you decide to allow remote voting, you must also ensure that the boardmanagementsolution.info/best-practices-in-planning-effective-meetings/ quorum is in place, and that the software for managing the board will allow a secure, reliable and transparent vote.

In the past the time a board would vote to accept a motion they would either use ballots that were sent out in advance or record the results on a roll call. However, with the advancements in technology and the need to manage meetings remotely, it is sensible to use an online voting system that enables members to make their votes known quickly. MeetingPulse, for example allows members to vote from anywhere with internet access. It is also easy to use and offers security that is enterprise-level.

No matter what method your board selects the best way to ensure that everyone feels confident in their decision making is to encourage them to participate actively in discussions. This will encourage participation and ensure that the voices of all are heard, which reduces the likelihood that any member will be able to challenge the final result.